Nature of Work

Under general supervision, perform moderately complex technical accounting work. This involves the disbursement and accounting of federal, state, local, and capital outlay dollars. Employee is responsible for ensuring proper timely payments on vendor accounts, inter-school billings, and various contracted services. This position will also perform the task of an administrative assistant to the Financial Officer. Team building participation within Finance and the central office is expected.

Duties and Responsibilities

Process all purchase orders as required through finance, central office, individual schools, transportation and maintenance. Also includes printing and disseminating purchase order copies.
Process invoices, travel reimbursement vouchers, and contracted services for payment.
Assign vendor numbers to invoices and batch invoices for processing.
Attach copies of checks to corresponding purchase order details, and mail checks; files completed accounts payable detail; maintain file of outstanding purchase orders, invoices and receiving documentation.
Enter and maintain separate files for maintenance and transportation contracted services.
Responsible for preparing the monthly transportation BUD entry.
Contacts and confers with vendors and/or school personnel, as necessary, to resolve discrepancies in purchase orders, vendor invoices and associated records.
Log and record all incoming checks to the finance department. Also, code and copy cash/checks to distribute for deposit.
Prepare, distribute 1099 forms, and complete the required IRS documentation.
Prepare monthly sales and use tax reports.
Process and pay monthly P-Card statements. This position will work in detail with the Assistant Finance Officer to make sure timely accurate payments are accomplished.
Maintains and updates fixed asset records
Prepare quarterly purchasing and HUB reports as required by the state of North Carolina.
Processes and organizes potential escheat problems that may occur.
Performs other duties and responsibilities as assigned by the Chief Financial Officer.
Order State cash for technology and general expenditures
Order Federal cash for general expenditures
Reconcile monthly cash totals, by fund, not to exceed 3% of monthly expenditures

Minimum Training and Experience

Associate’s Degree is preferred or high school diploma with equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Work experience in accounting is required.
Applicant must be able to work in a detailed task oriented and confidential atmosphere.

Essential Job Functions

Must be physically able to operate a variety of equipment including computers, copiers, etc. Must be physically able to operate a motor vehicle. Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
Requires the ability to prepare correspondence, reports, forms, evaluations, policies, etc. using prescribed formants.
Requires the ability to add and subtract; multiply and divide; utilize decimals and percentages; and to apply these as needed to invoices, employee reimbursements and sales tax reports.

Reports To: Finance Officer

Salary:

Salaried
Pay grade: NC07

Employment Terms:

12 months
40 hours weekly with Benefits

FLSA Status: Non-Exempt

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform this job.

Hyde County Schools

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