Accounts Payable

Accounts Payable (AP)

Entering AP invoices into multiple company files in Microsoft Dynamics GP, using different GL codes for different expense categorizations.
Reconciling AP invoices with packing slips and purchase orders. Verifying accuracy and correctness in billing and previous payments.
Phone calls and contact with vendors to question amounts or follow up on disputes.
Entering different types of vendor payments into the accounting system (i.e. credit card, EFT, check).
Sorting and organizing invoices to be paid on a weekly basis.
Processing weekly check run.
Maintaining vendor files.
Identifying fixed asset and sales tax questions for the Senior Accountant.
Identifying new vendors and completing the new vendor process (W9 on file, tax verifications, etc).

Bank details

Passing on daily receipt transactions to the AR team.
Entering bank transactions into Dynamics GP based on bank activity in In Touch’s multiple bank accounts.
Entering loan transactions based on bank activity and amortization tables.

Other Tasks / Miscellaneous

Processing and sorting incoming mail.
Processing daily emails coming to main company accounting email address (received invoices, vendor questions, payroll and HR questions), working or forwarding as necessary.
As needed working with the leadership and/or management team.
Assisting Senior Account with month end close.

Additional Responsibilities

Other Tasks / Miscellaneous

Assisting Controller with AP / AR / other integrations (i.e. credit card payments imports, vendor invoice imports, AR Collection Management queries, AR account identifications, other ERP AP integrations).
Assisting Senior with escalated AP account investigations and disputes.
Assisting Controller with AP account reconciliations (i.e. Pyxis machine billing, IT service billing).
Assisting Controller and Billing Manager with AR collection projects and system integrations.
Assisting Controller in identifying margin opportunities in purchasing and sales.
Assisting Senior Accountant with accounting oversight of inventory system.
Assisting Senior Accountant with annual 1099 filings.

In Touch Pharmaceuticals

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