Accounts Payable
Accounts Payable (AP)
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Entering AP invoices into multiple company files in Microsoft Dynamics GP, using different GL codes for different expense categorizations.
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Reconciling AP invoices with packing slips and purchase orders. Verifying accuracy and correctness in billing and previous payments.
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Phone calls and contact with vendors to question amounts or follow up on disputes.
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Entering different types of vendor payments into the accounting system (i.e. credit card, EFT, check).
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Sorting and organizing invoices to be paid on a weekly basis.
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Processing weekly check run.
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Maintaining vendor files.
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Identifying fixed asset and sales tax questions for the Senior Accountant.
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Identifying new vendors and completing the new vendor process (W9 on file, tax verifications, etc).
Bank details
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Passing on daily receipt transactions to the AR team.
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Entering bank transactions into Dynamics GP based on bank activity in In Touch’s multiple bank accounts.
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Entering loan transactions based on bank activity and amortization tables.
Other Tasks / Miscellaneous
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Processing and sorting incoming mail.
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Processing daily emails coming to main company accounting email address (received invoices, vendor questions, payroll and HR questions), working or forwarding as necessary.
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As needed working with the leadership and/or management team.
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Assisting Senior Account with month end close.
Additional Responsibilities
Other Tasks / Miscellaneous
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Assisting Controller with AP / AR / other integrations (i.e. credit card payments imports, vendor invoice imports, AR Collection Management queries, AR account identifications, other ERP AP integrations).
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Assisting Senior with escalated AP account investigations and disputes.
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Assisting Controller with AP account reconciliations (i.e. Pyxis machine billing, IT service billing).
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Assisting Controller and Billing Manager with AR collection projects and system integrations.
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Assisting Controller in identifying margin opportunities in purchasing and sales.
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Assisting Senior Accountant with accounting oversight of inventory system.
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Assisting Senior Accountant with annual 1099 filings.